Join Our Team » 2020-2021 Employment Opportunities

2020-2021 Employment Opportunities

How To Apply
 
Thank you for your interest in joining our team at Community College Preparatory Academy!  If you find an employment opportunity that best meets your qualifications, career goals, and abilities, please send a personalized cover letter along with your updated resume and a completed application for employment (found on the right) to jobs@ccprep-academy.org.
 
Due to the high volume of resumes received, we will reach out to you if your qualifications and skills best match the needs of our school community.  No calls, please.

The Director of Academics and Training reports directly to the CEO and is responsible for the management and decision- making germane to the Unit. The Director will collaborate with the CEO to establish the budget and requirements for the Unit. All programming related to Instruction and Training will fall under the direct supervision of this Department Head. This position is an essential component of the organization’s leadership team.

 

The Director of Academics and Training will have the responsibility for coordinating the professional development programming school- wide in conjunction with the LEAD Team and for specifically managing the professional development of all staff under his/ her supervision. This leader will also be responsible for working with all instruction and training proposals and grant funds.

 

Essential duties and responsibilities

· Coordinating, tracking and supporting curriculum development.

· Directly supervising both workshop and learning lab staff as well as Assessment and Data Management staff.

· Coordinating professional development with the Executive Director and the LEAD Team

· Supporting the development of proposals related to academics and / or vocational training.

· Coordinating scheduling related to academic programming with Operations and Vocational Training staff.

· Managing the process of creating and adapting new curriculum.

· Coordinating with Operations staff to ensure timely and responsive purchase of educational materials and supplies.

· Serving as the Academic liaison to OSSE and the Public Charter School Board.

· Leading the Performance Management Framework review and improvement team as well as all organization wide discussions.

· Coordinating review and updating of all Instructional Position Descriptions in conjunction with the CEO and Operations.

· Managing the process of developing position papers and concept papers related to adult learning and CTE related to CC Prep.

· Managing all instructional and training issues.

· Participating in the weekly LEAD Team Meetings.

 

Job Specifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

 

Qualifications

Must possess a Bachelor's and Master's degree in education or a related field. At least 5 years of classroom experience and two years of instructional leadership experience in the area of Adult or young adult education. Must possess ability to communicate effectively verbally and in writing. Must possess the ability to establish and maintain effective working relationships with students, staff, parents, & the public.

 

Supervisory Controls

Incumbent works under the direct supervision of the Executive Director/ CEO and incumbent is relied upon to identify problems and resolve them independently, referring only unusual problems and their recommended solutions to the CEO for discussion and advice. Completed work is reviewed in terms of effectiveness and contribution toward the development of sound, functional administrative policies and procedures.

In CC Prep’s non-traditional education & training environment, Learning Facilitators within the Academics & Training (A&T) Unit serve as a “guide on the side”, rather than a “sage on the stage”, engaging with academic and occupation-based content through multiple modalities imploring both andragogy and pedagogy methods for roughly 25-30 learners per 90-minute class session. The Learning Facilitators work as co-facilitators providing the adult basic education and industry specific training required to both excel in academic assessment and certification exams. The Learning Facilitator is responsible for four key functions; Facilitating Learning, Managing Learning, Student Engagement, and Organizational Engagement with examples of responsibilities within each function.

 

Duties and responsibilities

Facilitating Learning

· Welcoming students to class at the top of each period, and closing out each class for students

· Establishing an engaging, safe, orderly, inclusive classroom culture for learning

· Maintaining student’s individualized learning though blended techniques

· Introducing new material and skills in an engaged and thoughtful manner; Checking for student understanding, supporting students as facilitators, and other related duties

· Using Technology to blend the learning environment

· Facilitating opportunities that provide students to apply their learning through authentic industry-related projects and learning activities

· Preparing students for testing in the style designated by the department associated with the course outcome

· Preparing students to make TABE gain during their program tenure

· Preparing students to successfully complete all GED subject tests and/or CTE certification for which they are working toward

 

Managing Learning

· Developing and submitting daily differentiated lesson plans that align with course objectives, standards, and unit plans as well as tailor the learning experience to student needs

· Providing daily lesson guides that are visible to students and the Lab Coach partner

· Preparing for classes (classroom look & feel; technology and software upkeep; and other related duties)

· Developing and updating students’ Individual Learning Plans (ILPs)

· Reviewing and analyzing student data to inform planning for student success, based on students’ enrolled program and projected CC

 

Prep pathway

· Reflecting on student progress and personal practice to grow and improve

· Collecting and Inputting student data (assignments, assessment info, progress notes, and other related duties) into Learning Management System (LMS) and/or CC Prep database(s)

· Daily attendance entry, review, and follow up for support/intervention with absenteeism

 

Student Engagement

· Building and maintaining strong working, professional relationships with students

· Working collaboratively with Student Support Specialists to remove students’ barriers, follow up on attendance, as well as develop and implement student retention plans & activities

 

Organizational Engagement

· Model professionalism and organizational core values across roles and functions within the organization, thoughtfully considering personal contributions to the environment

· Active contribution and/or participation in in external-facing CC Prep engagements (student recruitment events, organization-community engagement, and other similar activities.)

· Active engagement with cross-team organizational efforts and committees

· Other duties as assigned

 

Minimum Qualifications

· Bachelor’s degree in a content area OR Certification and 4+ years of experience in Trade/Technical content area

· Prior experience teaching within the content area applied for within an alternative setting

· Must be eligible and willing to earn professional licensure (Teaching, Trade Certification, etc) within the first 90 days of employment (if hired uncertified)

· Must be able to build and maintain collaborative working relationships with a diverse population of students and staff

· Must be able to respectfully ask tough questions, speak truth to power, as well as give and receive critical feedback to grow as a staff member and serve as a model for students

· Must be a lifelong learner with a growth mindset and an unwavering commitment to student success

The Student Success Specialist should be able to utilize the current technology to track and monitor student progress with efficiency. The Specialist should evidence the skills of tolerance and patience as he/ she provides academic coaching and assessment of student progress. As the link between students and instructional staff, the Specialist must be a tactful listener who is able to practice strong interpersonal skills and transparent communication with both students and staff. They must be able to engage with all of the various stakeholders in the organization using clear consistent communication. In conducting various interview strategies, the Specialist is expected to evidence good listening skills. As the “culture carriers” for the organization, they are expected to use tact and empathy to encourage students. Ultimately, the Specialist will serve as a collaborative link between students, staff and community.

 

Essential duties and responsibilities

· Documenting a range of assessment and performance documents to include but not limited to TABE Test, attendance, employment, communication, Bi-Weekly Meeting notes, GED Readiness Assessment and final scores, Certification Readiness and final scores and Career and College Readiness Assessments.

· Assisting students with problem solving and critical thinking to include self -analysis and self -management.

· Supporting student’s development of skills in organization

· Assisting students with the development of skills in time management

· Systematically coaching students in the process of barrier identification and problem solving

· Assisting in the design of workshops and learning experiences that reinforce effective planning and life skills

· Coach students in the effective use of Study Skills, Goal Setting and Career Mapping

· Establishing and monitoring ILPs and reviewing student profiles

· Conducting Bi-Weekly Meetings

· Scheduling and implementing Staff Consultation to support Collaboration

· Analyzing Test Data and Attendance

· Participating in Orientation

· Creating and Sustaining a Welcoming Environment

· Managing Weekly Events

· Participating in citywide collaboration activities

· Communicating and participating in Interdisciplinary team activities

· Effectuating student referrals to CCPrep Case Manager and CCPrep Employment Specialist.

 

Other Duties

· Maintains professional competence by attending staff development programs, curriculum development activities and other professional activities.

· Creates an environment that is supportive while reinforcing the need for individual student accountability.

· Performs any other related duties as assigned by the Head of School or other appropriate administrator.

 

Qualifications

Must possess a bachelor’s or master’s degree in education or a related field. Must be eligible or possess Professional License or Postgraduate Professional License with appropriate endorsement. Must have the ability to communicate effectively verbally and in writing. Must possess the ability to establish and maintain effective working relationships with students, staff, parents, & the public.

In CC Prep’s non-traditional education & training environment, the Instructional Coach within the Academics & Training (A&T) Unit, works with learning facilitators, building professional capacity around lesson planning, content development, instructional delivery, assessment, and reflection aligned with the Danielson Framework for Teaching. The highly individualized needs of CCPA students requires a laser-like focus on differentiation, pacing, and often foundational skill remediation while maintaining student engagement. The Instructional Coach works closely with the Director of Academics and Training to implement professional learning through informal observation, individual and group coaching sessions, supporting staff performance improvement plans as needed, collaborative planning and the curation of learning assets, In addition to the implementation of organizational continuous improvement and accountability practices, through lenses of current and historical student data aligned with industry-recognized standards and best practices. The Instructional Coach is responsible for three key functions; Facilitating & Managing Instructional Coaching, Curriculum Leadership, and Organizational Engagement with examples of responsibilities within each function.

 

Duties and responsibilities

Facilitating & Managing Instructional Coaching

· Conducting informal observations of courses, establishing goals prior to and holding reflection meetings after each observation

· Reviewing Learning Facilitator lesson plans weekly, and Student individualized Learning Plans (ILPs) upon creation and providing targeted feedback for continuity.

· Supporting in the growth and development of the Learning Facilitators’ Professional Learning Plans

· May step into model co-teaching or to co-facilitate a course in the absence of a Learning Facilitator

· Planning and preparing materials for coaching sessions

· Delivery of instructional professional learning sessions by department

· Collaborating with coordinators and Data teams across organizational units to coach instructors with meeting student needs

· Working with the Data Team to hold data conversations with Learning Facilitators, to both model the practice and how instructors will hold data conversations with students, and to also support data’s use in planning and decision making.

· Provides updates on Learning Facilitator progress, challenges, needs to the Director of Academics and Training

 

Curriculum Leadership

· Serving as a resource for instructors on content, learning assets and activities, instructional design, and LMS engagement.

· Serves as the point person for Learning Management System content development and editing, as well as courseware and blended learning implementation

· In collaboration with Data Team, tracks and maintain instructional program data for analysis and decision making

· Developing and re-viewing current curriculum, as well as developing and sourcing recommendations for additional curriculum based on program need and industry-standards.

· Collaborating with the Student Success Unit to ensure inclusive and holistic program iteration focused on positive student outcomes 

 

Organizational Engagement

· Collaborates with coordinators on planning and execution of unit-based events (classroom data conversations, student-led conferences, midterms/finals, and other related events)

· Model professionalism and organizational core values across roles and functions within the organization, thoughtfully considering personal contributions to the environment

· Active contribution and/or participation in cross unit collaboration and external-facing CC Prep engagements (student recruitment events, organization-community engagement, and other similar activities.)

· Reflects on data from student progress, staff progress, and personal practice to grow and improve value added to students and unit performance metrics

· Maintains continuity of messaging between classroom staff, students, and Director

· Other duties as assigned

 

Qualifications

· Bachelor’s Degree

· At least 2 years of prior experience teaching a content or certification course within an alternative setting

· At least 2 years of and/or training coach experience focused on learning and performance improvement with instructional staff

· Must be able to build and maintain collaborative working relationships with a diverse population of students and staff

· Must be able to respectfully ask tough questions, speak truth to power, as well as give and receive critical feedback to grow as a staff member and serve as a model for students

· Must be a lifelong learner with a growth mindset and an unwavering commitment to student success

 

Preferred Qualifications

· Master’s degree in Educational Leadership, Curriculum & Instruction, Coaching, or other education-related degree

The Director of Student Support creates, coordinates, and implements recruitment, retention, and student engagement and support strategies in alignment with organization’s strategic plan. Manages the day-to-day operations of the Recruitment and Student Support team(s), coordinates integrated approach to student support by working with the Academic Unit, and is accountable for meeting established targets for enrollment growth. Oversees all outreach to businesses, community organizations, government agencies and other partners. Performs related duties as required.

 

Position reports to the Head of School. As a senior executive position, on occasion, may serve as the Head of School’s designee as well as that of other Unit-level directors. Regularly prepares and presents formal reports of the Unit’s performance to the Board of the Directors. The position requires a commitment to continuous learning, and participation in internal and external professional development activities.

 

Duties and responsibilities

Strategic enrollment management

• Coordinates comprehensive enrollment management planning, including but not limited to:

o monitors of students through the recruitment (prospect-to-application) and retention (enrollee-to-completion) funnels, including New Student Orientation; assigns recruitment areas and/or target market segments

o analysis/review of enrollment, attendance, program completion, and student needs data and trends

o determine multi-year enrollment and attendance goals to achieve the academic, financial, and program objectives, monitor Unit key performance indicators

o and design, develop, and implement student-centered strategies to enhance student retention and attendance

o compose and execute the Unit’s annual strategic action plan; and participate in developing and updating the Organization-wide integrated strategic business plan

• Oversee scheduling of internal recruitment and extra-curricular student engagement events and attendance to external recruitment events, including assigning personnel

 

Marketing and Community Relations

• Develops marketing plan, collaborating with other Units and external marketing consultants on strategic organization-wide and enrollment-driven marketing efforts, and the design and execution of enrollment and community engagement collateral; including engagement through the Organization’s website and social media sites with an emphasis on increasing traffic to improve branding and student recruitment efforts.

• Leads efforts to develop and execute outreach plans to key stakeholders; build and maintain relationships with employers, community organizations and government agencies particularly those matched to student needs.

 

School environment and culture

• Working in conjunction with other Units, determines the criteria to establish and maintain a positive staff-student interaction (in person and via technology) and physical environment (example, signage, displays, décor).

 

Performance management

• Conduct performance reviews of Unit staff and teams, including review/audit of student files; oversees ongoing staff professional development.

• Prioritize and direct the Unit’s work efforts, foster collaboration by providing coaching, ongoing feedback, and constructive criticism.

• With the aid of Operations Unit, determine the Unit’s human capital needs, participate in interviews, and make recommendations for hire and promotion.

 

Administration and Leadership

• Supervises all enrollment management, student support and testing assessment(?) staff members/teams.

• Conducts assessments of all Unit processes and technologies, implementing targeted improvements.

• Works with the Academic Unit on student engagement and support issues.

• In collaboration with Head of School develops and manages the Unit’s budget for enrollment management and student support/engagement.

• In conjunction with the Operation Unit, plans, budgets, and manages productive relationships with third-party vendors of recruitment services, marketing and advertising, and technologies.

· Generate data and performance reports for internal and external audiences.

· Develops, communicates, and manages Unit-level and assigned organization-wide policies.

 

Training and Presentations

• Develops and delivers presentations on trends and issues related to enrollment management and student support/engagement for staff meetings and internal professional development activities.

• Hosts networking and community events on behalf of the Organization.

• Represents the Organization as an ambassador and subject matter expert, and takes part in external meetings, conferences, etc. as guest speaker or trainer.

 

Qualifications

Education level: A Bachelor's degree from an accredited college or university. Master's degree preferred, or an equivalent combination of education, training, and experience.

Experience: 8 years of work experience in enrollment management, student affairs, student services or student support, preferably at an educational or training institution/program focused on non-traditional or adult learners, including 5 years of supervisory experience.

 

Specialized knowledge

· Enrollment Management: Demonstrated understanding of the development of successful enrollment management planning and strategies.

· Data and Reporting: Ability to analyze and use of demographic, enrollment, economic and labor market data for the purposes planning, development, and implementation of student support strategic and service delivery.

· Management and Planning:

o Experience with strategic management, marketing, or business planning

o Expertise in grants management and nonprofit administration a plus

· Relationship Management: Ability to build and manage productive relationships with external vendors and partners.

· Adult Learners

o General understanding of adult learning theory/principles.

o Experience overseeing recruitment and/or retention for adult learning programs.

· Public Charter Schools: Working knowledge of (or willing to learn) public charter schools in the District and charter school performance measures a plus

· Coaching: General knowledge of (or willing to learn) coaching principles in conjunction with performance management

· Local jurisdiction: Working knowledge of the District and its neighborhoods

 

Technical Skills

o Proficient with common productivity (office) suite of applications, especially spreadsheets (example, Microsoft Office, G Suite, Zoom)

o Experience using customer relationship management (CRM) software or student information system/database

o Experience with communication, collaboration and document sharing tools or software (example, Slack, Quip, DropBox)

o Experience with business intelligence software a plus · Leadership

o Capable of managing change, problem solving, taking risks and innovating, setting vision and strategy, strong business acumen, and managing politics and influencing others

o Demonstrate high ethical character and integrity, drive, and purpose, increasing capacity to learn, adaptability and self-awareness

o Values diversity and difference with the capacity to communicate effectively be inclusive, develop others and build collaboration

 

Abilities

· Outstanding interpersonal and communication skills, excellent attention to detail, and self-confidence

· Ability to manage diverse tasks with frequent interruptions, meet deadlines with competing demands.

· High performer working independently as well as working within a team

· Strict adherence to maintaining confidentiality

Other characteristics or attributes such as personal characteristics

· Believe in the mission, vision, and philosophy of the organization

· Comfortable with public speaking

· Sense of humor

Professional Memberships, Certification or other credential

· Maintain active membership to related professional and/or industry associations, as assigned by the organization

· Project Management Professional (PMP) or Program Management Professional (PMP), or similar credential, a plus

· ATD Adult Learning Certificate, or similar credential, a plus

· International Coaching Federation (ICF) credential or completion of an ICF accredited coach-training programs certification a plus

 

Licenses

· Social Work or Counseling ideal but not required

Under the direct supervision of CEO, the Communications and Marketing Manager exists to support the communications needs and aspirations of the organization by serving a as link to both the Communications contractors and consultants as well as all school leadership. The activities of the Manager, in concert with the contractors will support up to date, and efficient internal and external communications as well as efficient maintenance and successful implementation of the approved communication and strategic plans.

 

Duties and responsibilities

· Establishes strategic marketing plans to achieve corporate objectives.

· Develops and executes comprehensive marketing plans and programs, both short and long range, to support objectives of organization.

· Researches, analyzes, and monitors financial, technological, and demographic factors to capitalize on market opportunities and minimize effects of competitive activity.

· Develops and manages marketing operating budget.

· Plans and oversees advertising and promotion activities including print, online, electronic media, and direct mail.

· Evaluates and recommends distribution channel development programs.

· Serves as liaison with outside agencies on ongoing promotional campaigns.

· Oversees development and production of promotional and collateral materials.

· Ensures effective control of marketing results and takes corrective action to guarantee that achievement of marketing objectives falls within designated budgets.

· Oversees and evaluates market research and adjusts marketing strategy to meet changing market and competitive conditions.

· Monitors competitive products and marketing activities.

· Oversees development and maintenance of customer database.

· Establishes and maintains relationships with industry influencers and key community and strategic partners.

· Resolves conflicts and facilitates changes in structure of marketing group to ensure objective fulfillment and swift response to marketing problems and opportunities.

· Conducts marketing surveys on current and new product concepts, and provides feedback for future product development.

· Guides preparation of marketing activity reports and presents to executive management.

· Establishes and maintains a consistent corporate image throughout all product lines, promotional materials, and events

· Plans and directs development and communication of information designed to keep public informed of employer's programs, accomplishments, or point of view.

· Arranges for public relations efforts in order to meet needs, objectives, and policies of individual, special interest group, business concern, nonprofit organization, or governmental agency

· Prepares and distributes fact sheets, news releases, photographs, scripts, motion pictures, or tape recordings to media representatives and other persons who may be interested in learning about or publicizing employer's activities or message.

· Purchases advertising space and time as required.

· Arranges for and conducts public contact programs designed to meet employer's objectives.

· Promotes goodwill through such publicity efforts as speeches, exhibits, films, tours, and question/answer sessions.

· Represents employer during community projects and at public, social, and business gatherings.

· Researches data, creates ideas, writes copy, lays out artwork, contacts media representatives, or represents employer directly before general public.

· Confers with production and support personnel to coordinate production of television advertisements and on-air promotions.

 

Qualifications

· Minimum Education: Bachelor’s Degree and a well-balanced combination of experience

· Minimum Experience: 2 Years

· Minimum Field of Expertise: Communication and Education

 

Qualifications or Knowledge, Experience, Skills, Attitude and Aptitude (KESAA) factors include:

· Strong written/oral communications, research, proofreading

· Experience with technologies and best practices for campaigns across multiple platforms

· Ability to multitask and monitor several projects and accounts daily

· Ability to work well under pressure and manage time effectively

· Ability to take initiative to develop new strategies and outside-the-box ideas for social media.

· Excellent media relations skills

· Ability to work independently or in a team

In CC Prep’s non-traditional education & training environment, the Data Analyst within the Academics and Training (A&T) Unit focuses on academic and CTE student progress through analysis of classroom and assessment data housed in various Learning Management, Student Information, and Learning Courseware systems. This role collects and presents data that informs the development of strategies for growth and improvement as well as developing answers to problems of practice. The Data Analyst focuses on collecting the data for the Academics and Training Unit KPIs as well las the Academic Elements of the DCPCSB Performance management Framework, leading a monthly update for all staff. The A&T Data Analyst role is responsible for three two functions; Data Collection & Analysis and Organizational Engagement with examples of responsibilities within each function. 

 

Duties and responsibilities 

 

Data Collection & Analysis  

  • Managing and ensuring the integrity of data from various systems across the organization   
  • Creating Queries to search and pull the necessary data for requested reports  
  • Presenting data through dashboards, reports, and visualization techniques 
  • Comparing CCPA data with local and industry related data metrics to support leadership in informed decision making  
  • Collecting and preparing reports on the DCPCSB Performance Management Framework (PMF) metrics, monthly 
  • Preparing A&T Unit KPI date for the director, monthly 
  • Ensuring all A&T data protocols and procedure are aligned with all governing compliance policies 
  • Ensuring academic data integrity and validation for internal and external reporting purposes  

 

Unit-Based Leadership   

  • Collects & analyzes data, best practices, and current literature for contribution to the overall program and/or systems design, development, and iteration.  
  • Develops and iterate on data collection methodologies, recommending ways to streamline data processes and measure key metrics  
  • Collaborating with the Student Success Unit to ensure seamless data and information sharing across units and integrated systems 
  • Collaborates with coordinators on planning and execution of unit-based events (classroom data conversations, student-led conferences, midterms/finals, and other related events) 
  • Maintains continuity of messaging between classroom staff, students, and Director  
  • Under the direction of the Director, implementing accountability and quality control measures to ensure program fidelity 

  

Organizational Engagement 

  • Model professionalism and organizational core values across roles and functions within the organization, thoughtfully considering personal contributions to the environment 
  • Active contribution and/or participation in cross unit collaboration and external-facing CC Prep engagements (student recruitment events, organization-community engagement, and other similar activities.) 
  • Reflects on data from student progress, staff progress, and personal practice to grow and improve value added to students and unit performance metrics 
  • Other duties as assigned 

 

Qualifications 

 

Minimum Qualifications: 

  • Bachelor’s Degree 
  • Prior experience with charter school data management   
  • Experience with data analytics technology and software and school related information systems 
  • Must be able to build and maintain collaborative working relationships with a diverse population of students and staff 
  • Must be able to respectfully ask tough questions, speak truth to power, as well as give and receive critical feedback to grow as a staff member and serve as a model for students 
  • Must be a lifelong learner with a growth mindset and an unwavering commitment to student success 

 

Preferred Qualifications:  

  • Master’s Degree in Educational, Data & Statistics or related degree 
  • At least 3 years of prior experience with charter school data management   
  • At least 2 years of experience with data analytics technology and software and school related information systems 

Under the direct supervision of the Director of Student Support Services, the Coordinator of Recruitment and Retention oversees the Recruitment and Retention Task Group. The Recruitment and Retention Coordinator is expected to lead the school’s effort in recruiting and maintaining students. This individual will be responsible for working directly with the Director to develop a recruitment strategy to reach the school’s annual enrollment goal. He/ she will be responsible for ensuring that there is a continuous effort to recruit, backfill and maintain student enrollment. The Recruitment Coordinator is responsible for tracking enrollment and withdrawal data to project and plan re-engagement and backfilling efforts.

 

The overall school’s recruitment plan will be monitored by the Recruitment and Retention Coordinator under the supervision and support of the Director. The Recruitment and Retention Coordinator will be responsible for coordinating a plan with the Academic and Training unit to strategically scheduling HVAC and CompTIA courses throughout the school year.

 

Additionally, this individual will lead the efforts of the Employability Workshop Team. He/ she will coordinate a range of employment readiness services and supports for the Microsoft Office Suite students and HVAC students. He/ she will connect to potential employers and Internship providers to support student placement efforts.

Duties and responsibilities

 

The position performs the following duties in accordance with the DC Public Charter Board Agreement/policies, internal organizational policies, applicable laws and regulations, and industry standards. (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

 

Ensures that the Task Group for Recruitment and Retention annually, meets or exceeds CC Prep’s enrollment goal and maintains student engagement. Specific duties include:

· Developing an overall strategy to continuously recruit students for academic progress and national certifications in MOS, CompTIA A+, HVAC and Customer Service.

· Maintaining and expanding a data base of non-profit organizations, churches, ANC’s, schools, and government agencies to recruit potential students (send information quarterly).

· Developing an electronic list of city-wide activities and recruiting staff to participate in outreach activities (each staff must participate in two outings a year).

· Assisting with organizing annual parades where CC Prep can conduct outreach activities.

· Working closely with the social media staff to consistently announce and update GED and ACUPLACER services along with specific training in HVAC, Customer Service, CompTIA Prep and MOS.

· Meeting with the IT staff and Training Coordinator to strategize recruitment, TABE testing and student profile and enrollment application completion

· Maintaining and expanding a data base on patterns of attendance across all academic and training programs.

· Developing strategies to support retention and sharing with the Student Success Specialists.

· Assisting with organizing materials and learning experiences for Student Success Specialists that reinforce retention skills.

· Working closely with Operations staff to design and implement tracking and reporting on new students to intervene before withdrawal becomes an issue

 

Serves as the Unit liaison to the Academics and Training Unit and maintains a high level of coordination to enable both Units to maximize impact on the Performance Management Framework. Specific duties include:

· Reporting quarterly to All Staff on the status of Recruitment and Retention efforts and any specific staff support required.

· Attending Cross Unit meetings to ensure follow- through on any recruitment and retention related issues

· Tracking the number of students recruited, completed orientation, and enrolled in school and shares this data monthly with key audiences across the school staff.

· Assisting in scheduling Awareness and re-engagement sessions for the school year

· Working closely with Assessment Coordinator to track student pre/post test

· Tracking the number of students withdrawn (both successfully and negatively) and designing strategies to support lowering that number.

· Assisting in monitoring the outcomes of Student Success Specialists related to academic counseling and case management

 

Leads the day to day efforts to recruit new students and enable the participation of all staff in the outreach and recruitment efforts. Specific duties include:

· Continuing to build the recruitment data base by inputting data into s recruitment portal

· Identifying student interns to participate in recruitment activities and coordinating the scheduling.

· Engaging students, staff, friends, and community leaders to recruit students for the school (talk to everybody all the time about the program and services offered by CC Prep).

· Receiving telephone communication and directing students to the appropriate process to enroll.

· Working with the Operation’s unit to ensure that there is an abundance of material and supplies for recruitment. (flyers, cards, awareness, and orientation schedules, three panel brochures, swag.

 

Coordinates the day to day activities related to retention that relate to enrollment management and reports to the Director on progress. Specific duties include:

· Monitoring students through initial placement and orientation and reporting to the Director bi- weekly on drops and transfers.

· Analyzing trends to support the impact of strategies and the need to change strategy based on performance.

· Serving as a part of the Unit review and adjustment team and contributing strategies related to retention.

· Identifying new and emerging practices related to workforce readiness

· Coordinating the administration of the student readmission’s policy.

 

Supports the efforts to develop and maintain a strong workforce readiness program that is focused on job placement for those students who successfully complete Microsoft Office Suite Certification and Employability Workshop. Specific duties include:

· Coordinating the activities of the Employability Team to ensure that students move seamlessly to the workshops and meet targets for employment in the area of Administrative Support.

· Identifying potential employment opportunities and internships that strengthen student readiness

· Expanding connections to Employment agencies and potential employers.

 

Qualifications

 

At least 5 years of experience in education, business, and marketing; understanding and experience with Adult Education. Experience with a Charter School is preferred.

· Minimum Education: Bachelor’s Degree and a well-balanced combination of experience in supervision and/ or data management.

· Minimum Experience: 2 Years

· Minimum Field of Expertise: Education or business and marketing

· Technical Capacity.

· Personal Effectiveness/Credibility.

· Thoroughness.

· Collaboration Skills.

· Communication Proficiency.

· Flexibility.

 

Abilities

· Excellent communication skills, excellent attention to detail, and self-confidence

· Ability to manage diverse tasks with frequent interruptions, meet deadlines with competing demands.

· High performer working independently as well as working within a team.

· Strict adherence to maintaining confidentiality.

 

Other characteristics or attributes such as personal characteristics

· Belief in the mission, vision, and philosophy of the organization.

 

Professional Memberships, Certification, or other credentials

· Microsoft Office Suite Certification

· Strong skills with QuickBase

· Project Management Professional (PMP) or Program Management Professional (PMP), or similar credential, a plus

 

Licenses: N/A

Under the general direction of the Director of Student Support, performs complex tasks in the operation of the enrollment department.

 

Essential duties and responsibilities

· Delivers efficient and effective registration, change of schedule, and withdrawal services to students by assisting with all registration functions with the emphasis on resolving scheduling difficulties;

· Assists in maintaining databases; processing various registration transactions;

· Provides direct customer assistance and telephone information services to prospective and current students;

· Maintains confidentiality of student records in compliance with the Family Education/Rights and Privacy Act (FERPA);

· Receives applications;

· Enters data; extracts application information, determines missing credentials, initiates a hold on student records;

· Maintains confidentiality of information exposed to in the course of business regarding students;

· Requires the kind of teamwork, supervision, and personal interaction, that cannot be had in a home office situation; therefore, regular and predictable on-site attendance is a job requirement;

· Other duties as assigned.

 

Qualifications:

· High School diploma or GED (Associates degree preferred) and two years’ experience working in a registrar’s or enrollment management office or an equivalent combination of education and experience;

· Skill in establishing and maintaining effective working relationships with students, faculty, staff and the public;

· Skill in facilitating and modeling a quality customer service orientation;

· Ability to work effectively with ethnic, cultural and a diverse student population;

· Demonstrated ability to prioritize multiple tasks and work independently;

· Demonstrated ability to gather data and compile reports

· Demonstrated proficiency with SIS or current program and in the use of PC’s and associated software (Microsoft Word, Excel, Access or other packages required by the Supervisor)

 

Working Conditions and Physical Requirements

· Work is in a climate controlled office with no environmental or work hazards;

· May require long periods of standing.

Organizational Effectiveness

• Lead the effort to organize & manage effort to operationalize all we have built in these last 6 years to help prepare for growth.

• Identify opportunities to strengthen, lead, and manage systems that allow us to live our mission at a larger size, including systems for goal-setting, progress monitoring, and shared accountability;

• Lead processes to ensure that critical network-wide initiatives are communicated clearly and executed effectively; identify and manage key stakeholders;

• Partner with the CEO and other members of the leadership team to plan and develop materials for Board meetings.

• Support the board with Committee projects.

• Quarterback compliance requirements for the DC PCSB, OSSE, & other governmental entities, ensuring timely and efficient coordination between teams

• Working across teams to gather and share information about where we stand relative to our priorities, then ensure that we are making adjustments in priorities, resources & time to ensure we achieve our most important goals.

• Develop productive network level feedback loops to ensure that we are proactively sharing meaningful information, hearing stakeholder feedback, and consistently reporting back what we did in response to feedback

 

Project Management

• Lead assigned projects to completion in a time-sensitive and budget-conscious way;

• Measure project performance and report results to key leadership and network staff;

• Manage distribution of resources for organization-wide projects and initiatives;

• Evaluate organizational practices and relationships for efficiency and consistency with school mission;

• Write reports and prepare documents for external accountability.

• Help build an alumni support network and tracking.

• Create and lead CC PREPs community engagement & advocacy strategy.

• Work with the CAO to identify priority advocacy goals

• Monitor and influence legislation affecting charter schools in Washington, DC.

• Drive special projects (which may include targeted aspects of CC PREPs strategic plan or ongoing management), as needed.

 

Strategic Planning

• Partner with the CEO and CAO for strategic planning and fundraising initiatives;

• Provide counsel and maintain confidentiality.

 

Qualifications

Candidates must possess the following skills and qualities to receive consideration for this position:

• Belief in the mission and educational model of CC PREP;

• Exceptional written, verbal, and interpersonal communication skills;

• Strong editing and proofreading skills;

• Ability to collaborate with cross-departmental teams to achieve common goals;

• Ability to manage time effectively while multitasking.

 

Requirements

Candidates must meet the following educational and experience-based requirements to receive consideration for this position:

• Bachelor's degree required, Master's degree (MEd, MPA) preferred

• A minimum of 5 years of progressively larger management experience

• School-based work experience, teaching and leading

• Unwavering commitment to CC PREPs Vision, including a strong and demonstrated commitment to diversity, equity and inclusion

• Exceptional strategic thinking, analytical, and problem-solving skills with the ability to disaggregate problems and structure and implement solutions to complex, cross functional challenges

• Savvy, honest and effective communicator with demonstrated track record of creating alignment around and implementing shared goals and solutions

• Intellectual depth and emotional maturity to work with colleagues and stakeholders across the entire organization

• Proven track record of coaching, mentoring and effective collaboration with direct reports, peers, and senior leaders

• Functional leadership experience and expertise in one or more functional areas within a education-based non-profit organization, preferably a CMO

• Ability to prioritize competing interests and clearly lead teams to implement high stakes and high impact work

• Outstanding judgment; demonstrated ability to operate with a high degree of independence

• Emotional resilience and constancy coupled with strong leadership presence and passion to motivate, support and sustain teams in challenging and critically important work

In CC Prep’s non-traditional education & training environment, the Career & Technical Education (CTE) Coordinator within the Academics & Training (A&T) Unit, serves as a details and logistics lead, working to ensure the program fidelity for industry and/or high-level certification preparation. The CTE Coordinator Director works with the Instructional Coach providing insight on the specifics of Training needs and facilitation requirements for effective coaching. This role works directly with the Director of Academics & Training on programmatic iterations, as well as organizational continuous improvement initiatives, through lenses of current and historical student data aligned with industry-recognized standards and best practices. The CTE Coordinator is responsible for three key functions; Coordinating & Managing Career & Technical Education Programming, Unit-Based Leadership, and Organizational Engagement with examples of responsibilities within each function.

 

Duties and responsibilities

 

  • Coordinating & Managing Career & Technical Education Programming
  • Maintaining inventory of certification assessment codes and/or vouchers for programs such as COMPTIA+, HVAC, Microsoft Office, etc. and implementing assessment scheduling with fidelity
  • Reviewing student data from Learning Facilitators to confirm readiness for assessment
  • Tracking data on student completion including but not limited to number certification attempts, student preparedness for certification; and pass rates
  • Supporting in the growth and development of the Staff Professional Learning Plan
  • May step into model co-teaching or to co-facilitate a course in the absence of a Learning Facilitator
  • Conducts informational connections and meetings with various vendors and potential partners for certification, internship, and/or content vendors.

 

Unit-Based Leadership

  • Co-Facilitating information sessions for CTE programming pathways in conjunction with vendors, as required.
  • Coordinates aspects of daily class logistics (technology, software, class materials, space requirements and other related duties)
  • Facilitates and documents CTE department meetings and needs of instructors
  • Supports Instructional Coach with observation and coaching efforts, specific to certification trainers
  • Ensures protocols and programming related to CTE aligns with best practices and industry standards for each of the various certifications offered
  • Collects & analyzes data, best practices, and current literature for contribution to the overall program and/or curriculum design, development, and iteration.
  • Collects & analyzes data to report on Unit KPIs and DCPCSB PMF progress as well as challenges and recommended solutions
  • Collaborating with the Student Success Unit to ensure inclusive and holistic program iteration focused removing barriers for positive student outcomes
  • Maintains continuity of messaging between classroom staff, students, and Director
  • Collaborates with coordinators on planning and execution of unit-based events (classroom data conversations, student-led conferences, midterms/finals, and other related events)

 

Organizational Engagement

  • Model professionalism and organizational core values across roles and functions within the organization, thoughtfully considering personal contributions to the environment
  • Active contribution and/or participation in cross unit collaboration and external-facing CC Prep engagements (student recruitment events, organization-community engagement, and other similar activities.)
  • Reflects on data from student progress, staff progress, and personal practice to grow and improve value added to students and unit performance metrics
  • Other duties as assigned

 

Qualifications

  • Bachelor’s Degree
  • Prior experience within a Career & Technical Education/Workforce Development program or environment
  • Must be able to build and maintain collaborative working relationships with a diverse population of students and staff
  • Must be able to respectfully ask tough questions, speak truth to power, as well as give and receive critical feedback to grow as a staff member and serve as a model for students
  • Must be a lifelong learner with a growth mindset and an unwavering commitment to student success

 

Preferred Qualifications:

  • Master’s Degree in Education, Career and Technical Education, or related degree
  • At least 2 years of prior experience within an Academic or Educational Assessment program or environment

Responsible for ensuring the smooth and efficient operation to track attendance in the school in order for the office's maximum positive impact on the education of our students. Under the direction and general supervision of the Director of Student Support, the Attendance Monitor is expected to perform the following tasks with accuracy and efficiency:

 

 

Primary Tasks

  • Track and report daily attendance numbers and call absent students
  • Works with Leadership on Attendance tracking and gaps
  • Follows through on duties and projects assigned.
  • Actively recruits students
  • Create monthly raw data report on previous months attendance
  • Create monthly withdraw list
  • Call students to inform them of their start date

 

Qualifications

  • Has the ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.
  • Possesses great phone etiquette.
  • High School diploma or equivalent.
  • Successful results of criminal and employment background check.
  • Comfortable working in learning environment as part of a team.
  • Commitment to CC Prep values.

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

 

Duties and responsibilities

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Use computers for various applications, such as database management or word processing.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Maintain scheduling and event calendars.
  • Complete forms in accordance with company procedures.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Make copies of correspondence or other printed material.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

 

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

 

Computer Skills

To perform this job successfully, an individual should have knowledge of Contact Management systems; Database software; Internet software; Spreadsheet software and Word Processing software.

The Business and Operations Manager has overall responsibility for the business operations of the school and the LEA functions, including oversight of human resource management, budget management, contract and grant compliance and technology support while working closely with the CEO to ensure fiscal performance.

 

Essential duties and responsibilities

  • Shares a commitment to the success of the mission, goals, and objectives of the charter school.
  • Coordinates support for all school- wide activities.
  • Supports and fully participates in a school culture that focuses on student learning.
  • Demonstrates and sets high expectations and standards for the school’s operations staff.
  • Supports the CEO by offering organizational and technical assistance and fiscal expertise that ensures compliance with all corporate, local, state and federal guidelines and procedures.
  • Serves as a member of the LEAD Team and engages in all school- wide planning and development efforts.
  • Manages the budgetary, financial, and personnel affairs of the School, including insurance matters, financial reporting and cash management.
  • Directly supervises Contracts and Procurement Officer, Human Resources, Day Porters, and Building Administrative Assistants.

 

Supports the CEO in facilitating all personnel actions including:

  • Disciplinary
  • Promotions
  • HR Systems:
    • Procedures and calendars for recruitment, performance appraisals, and all other HR processes
    • Development of a database of employee information.
    • Oversee employee performance appraisal system:
    • Create Automated systems and advise on design of the appraisal forms
    • Track completion and documentation of appraisals
    • Determine training needs for supervisors
    • Scheduling Follow-Up

 

Ensure and monitor compliance with all applicable laws and regulations:

  • Americans with Disabilities Act
  • COBRA
  • Family & Medical Leave Act
  • Fair Labor Standards Act
  • Equal Employment Opportunity Act
  • OSHA
  • Consult with HR attorney, when necessary
  • Monitor compliance with CC PREP Personnel Manual
  • Oversee orientation of new employees:
  • CC Prep policies and procedures
  • Payroll and leave processes
  • Benefit plans

 

Logistics

  • Oversee development, maintenance and distribution of the Personnel Manual and Staff Handbook in collaboration with HR.
  • Advise on employee safety, welfare, wellness and health:
  • Analyze results of employee surveys
  • Manage risks relating to workers compensation
  • Coordinate employee recognition activities with HR

 

Administer CC Prep’s compensation system:

  • Communicate with HR and accounting on payroll
  • Submit accurate timesheets in accordance with the payroll schedule, tracking staff time-off, and providing staff updates on a regular basis.
  • Process semi-monthly payroll.
  • Administer employee leave system, including supervisor approval, communication of planned employee leave, and monitoring attendance.

 

Fiscal Management

  • Prepares relevant fiscal material, brings fiscal expertise to and attends Finance Committee meetings and Board meetings, as necessary.
  • Assist CEO in the review of school budget for current and future years
  • Assist CEO in ensuring the school meets monthly and yearly budget goals through financial management.
  • Process and track vendor payments.
  • Process and track receivables; federal funds, grants and donations.
  • Assist account with yearly audit.
  • Utilize QuickBooks for all AP/AR entries.
  • Review and Provide Initial Approval or Denial of vendor charges.

 

Asset Management and Inventory

  • Develop and implement systems for tracking equipment and inventory including consumables such as paper, custodial and classroom supplies.
  • Oversee kitchen inventory including supplies, equipment and food.
  • Oversee custodial inventory including supplies and equipment.
  • Serve as main point of contact for technology vendors.

 

Procurement

  • Responsible for purchasing supplies and implementing purchase and inventory controls.
  • Follow established internal audit systems to ensure proper and accurate reporting.

 

Contract Management

  • Work collaboratively with compliance and contract specialist to monitor the performance of major vendors, including maintenance, custodial, transportation and food service providers.
  • Ensure that all services are provided in a manner that reflects high quality and full compliance with contract terms
  • Collaborate with compliance and contract specialist to negotiate and oversee local level contracts on behalf of CC Prep to ensure compliance and quality.

 

Facility Management, Transportation and Food Service

  • Work with the LEAD Team to ensure building security and implement Emergency Response Plan.
  • Ensures building cleanliness, maintenance, and supervise custodians and/or contracted cleaning service.

 

Qualifications

Bachelor’s degree in Business or related field with concentration in business and/or accounting in addition to at least five years business management experience in such areas as operations, finance, human resources, hospitality, and/or facilities management. Experience with Charter School Operations and Budget. Position holder must be computer literate and have previous supervisory experience. MBA preferred.

 

Needs to demonstrate the ability to

  • Communicate through superior written and oral communications skills.
  • Consistently utilize all features of the computer programs necessary for completing school reporting procedures.
  • Work on multiple projects and respond to requests and deadlines in an accurate, timely manner.
  • Make sounds decisions within the parameters of authority.
  • Be courteous, professional and tactful at all times.
  • Maintain a positive working relationship with faculty, staff, board members, parents, students, visitors, authorizer and community.
  • Motivate and create a shared vision within the school community.
  • Be respected as an adult learner and as an individual.
  • Serve as a role model who acknowledges through actions and behaviors the critical value of human relationships in achieving personal and professional goals and organizational purpose.

In CC Prep’s non-traditional education & training environment, the Assessment Coordinator within the Academics & Training (A&T) Unit, serves as a details and logistics lead, working to ensure the test security, integrity and quality of student experience for academic assessment. From the TABE year-round benchmark, to the coordinating of student GED pipeline, this role ensures that testing schedules and logistics are communicated and implemented effectively. The Assessment Coordinator serves as an in-house trainer for proctors of TABE assessments, and Staff refreshers regarding TABE. This role also reviews student progress data and works with the Instructional Coach to support Learning Facilitators in infusing testing strategy and content remediation strategies into their lessons, based on targeted student need for academic gain and GED success. This role also collects and analyzes assessment data to report on trends and strategies to inform the unit’s decision making for student academic progress. The Assessment Coordinator is responsible for three key functions; Coordinating & Managing Academic Assessment, Unit-Based Leadership, and Organizational Engagement with examples of responsibilities within each function. 

 

Duties and responsibilities 

 

Coordinating & Managing Academic Assessment 

  • Coordinating TABE Assessment including and not limited to; assessment rosters & student credentials; proctor schedule, testing eligibility and schedules, orientation placement schedule(s); make up testing; Midterm and Final term assessment across campuses  
  • Facilitating In-house training and refreshers for TABE proctors  
  • Collecting and analyzing data to inform decisions and remain current with fellow practitioners and DRC for best practices and emerging trends in the field  
  • Reviewing student data and providing analysis to Learning Facilitators for support in of student Individual Learning Plan (ILP) and lesson plan development 
  • Developing and implementing assessment benchmark schedules and timelines as well as activities that celebrate student progress and achievement 
  • Coordinating the GED pipeline assessments (Aztec, GEDReady, GED Subject tests) in collaboration with Learning Facilitators  
  • Working with OSSE and the GED Exam certification body to support students in submitting the requires documentation and registration for each GED Subject Tests.  

 

Unit-Based Leadership   

  • Collaborate with Data team to analyze trends in assessment and strategies for growth and targeted student success 
  • Coordinates aspects of assessment logistics (including but not limited to; schedules; required materials; software, physical space, proctors, documentation and eligibility) 
  • Ensures CCPA protocols for assessments follow state guidelines and industry best practice. practices and industry standards 
  • Collects & analyzes data to report on Unit KPIs and DCPCSB PMF progress as well as challenges and recommended solutions  
  • Collaborating with the Student Success Unit to ensure inclusive and holistic program iteration focused removing barriers for positive student outcomes 
  • Maintains continuity of messaging between classroom staff, students, and Director  
  • Collaborates with coordinators on planning and execution of unit-based events (classroom data conversations, student-led conferences, midterms/finals, and other related events) 

 

Organizational Engagement 

  • Model professionalism and organizational core values across roles and functions within the organization, thoughtfully considering personal contributions to the environment 
  • Active contribution and/or participation in cross unit collaboration and external-facing CC Prep engagements (student recruitment events, organization-community engagement, and other similar activities.) 
  • Reflects on data from student progress, staff progress, and personal practice to grow and improve value added to students and unit performance metrics 
  • Other duties as assigned 

 

Qualifications 

 

Minimum Qualifications: 

  • Bachelor’s Degree  
  • Prior experience within an Academic or Educational Assessment program or environment  
  • Must be able to build and maintain collaborative working relationships with a diverse population of students and staff 
  • Must be able to respectfully ask tough questions, speak truth to power, as well as give and receive critical feedback to grow as a staff member and serve as a model for students 
  • Must be a lifelong learner with a growth mindset and an unwavering commitment to student success 

 

Preferred Qualifications:  

  • Master’s Degree in Education, Assessment, or related degree 
  • At least 2 years of prior experience within an Academic or Educational Assessment program or environment 

Job overview/purpose

 

An executive assistant to the Chief Executive Officer (CEO) provides high-level, confidential administrative support to the office of the CEO. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. This position serves as the gatekeeper for the CEO and is often privy to confidential information and as such, requires diplomacy and discretion.

 

Duties and responsibilities

 

  • Reading, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Reviews and signs materials, as authorized.
  • Coordinate and manage the CEO’s calendar
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executive staff
  • Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
  • Answering phones and directing inquires to the correct person or taking messages.
  • Welcomes guest and customers by greeting them, in person or on the telephone, and answering or directing inquires
  • Prepares reports by collecting and analyzing information
  • Represents the Executive Team by attending meetings in the CEO’s absence and speaking for the CEO
  • Maintains customer confidence and protects operations by keeping information confidential
  • Accurately records minutes from meetings.
  • Implements changes or enhancements to procedures to improve productivity, efficiency and service.
  • Schedules, assigns and prioritizes workloads by setting appropriate deadlines
  • Provides historical reference by developing and utilizing filing and retrieval systems
  • Provide general administrative support.
  • Performs other related duties as assigned or requested.

 

Qualifications

 

  • Minimum Experience: 3 Years
  • Minimum Field of Expertise: Secretarial or specialized clerical, including administrative experience.
  • Preferred Education: Bachelor's Degree
  • Preferred Experience: 5 Years
  • Preferred Field of Expertise: Combined secretarial and administrative experience in a business or school environment

 

Requirements

 

  • Proven experience as an executive assistant or other relevant administrative support experience
  • In-depth understanding of entire MO Office suite and presentation platforms
  • Ability to organize a daily workload by priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communications skills.

Skills

 

  • Multitasking
  • Time Management
  • Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information; develops alternative solutions; Uses reason.
  • Oral Communication - Speaks clearly and eloquently; listens and gets clarification when necessary; responds informatively to questions.
  • Written Communication - Writes clearly and concisely; edits work for spelling and grammar; varies writing style to meet needs; Reads and interprets written information.
  • Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; schedules other’s responsibilities.
  • Judgment - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
  • Dependability - Follows instructions; takes responsibility for own actions; completes tasks on time.
  • Initiative - Seeks increased responsibilities; seeks developmental growth; solicits feedback regularly.